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Our Community

Event Application

Timelines for assessing event applications

An event cannot go ahead until all permits and our event approval are issued.
Depending on the permits needed, this process could take up to 6 months.

Events in recipient of grants must adhere to the terms and conditions of their funding, such as timelines.

As a guide only, the following timelines apply:

General Use of Public Space
2 business days notice required

Want to book a meeting room, facility, hall, park, reserve or sportsground?

An Event Application Form is required for the following activities

select 'I want to book a meeting room, park, reserve, facility, hall or sportsground'

  • Busking
  • Fitness (small groups and PT only)
  • Meeting
  • Sausage sizzle, cake stall or other similar activity * (single vendor only)
  • Selling of raffle tickets
* A Food Business Notification Number is mandatory.  If you do not have one, it may take up to 12 weeks to receive. Please plan accordingly
Minor Impact Event
2 weeks notice required

An Event Application Form is required for the following activities

Should you require Council resources, requests for service must be completed no later than 2 weeks ahead of the event

  • 1 day event
  • Minimal waste
  • No alcohol
  • No food
  • No road closures
  • No tables and chairs required from Council
  • No temporary structures (gazebos etc.)
  • Outside fire danger or extreme weather periods
Moderate Impact Event
6 weeks notice required


An Event Application Form with a Request a Service from Council Form is required for the following activities

  • 1 or more days
  • Additional bins required
  • Alcohol consumed Council's Dry Zone Areas - temporary Liquor Licence may be required. 
  • Connection to local power and water or portable electricity and gas
  • Food provided for free, with no entry fee or ticket cost to event
  • No road closure, increased parking and pedestrians
  • Signage and Banners erected or information shared on Council's website and social media
  • Tables and chairs required from Council
  • Temporary structures erected (gazebos etc)
Major Impact Event
12 weeks notice required

An Event Application Form and the Event Operation Guide is required for the following activities

  • 2 or more days
  • Additional bins required
  • Additional toilets required
  • Alcohol for sale
  • Amplified Sound
  • Amusement rides
  • Animals - petting zoos or other interactive activities such as horse riding
  • Declared fire danger season or during extreme weather periods
  • Fireworks
  • Food for sale
  • Increased parking and pedestrian access
  • Road closures
  • Sporting or High-Risk Activities
  • Temporary structures erected (gazebos etc.)
  • Ticketed event

The first step to getting our approval for your event is to tell us about it by completing the Event Application form

After we receive your event application we will

  • assess the activities you are proposing and their impact
  • help you to understand what is required to make sure your event meets local laws, legislation and guidelines
  • email you within 5 business days and tell you what permits and approvals you will need for your proposed event

Fees, Charges and Conditions